Managing Distribution Lists in Office 365

Distribution lists allow users to create and maintain lists of e-mail addresses that when e-mail is sent to them, all of the addresses within the list receive the mail. This article is in regards to maintaining an already existing list. If you need to have a distribution list created for your department, please contact the Information Technology Helpdesk. To have a distribution list created for your club, please contact the Student Activities Office.

  1. Go to and log in with your Roanoke College e-mail address and password.
  2. On the right, you will see the groups you manage
  3. Double click on the group you want to make changes to
  4. Click on Membership
  5. To add members:
    1. Click the plus sign under “members”
    2. Search for the person’s name under “Search People” at the top
    3. Click on the person you want to add and click the plus sign next to their name.
    4. To add multiple people, repeat steps 2 and 3 until you have finished adding users.
    5. Once finished, click Save at the top left corner of the screen.
    6. Click SAVE in the bottom right hand corner.
  6. To remove members:
    1. Highlight the person you would like to remove
    2. Click the minus sign
    3. Once finished, click SAVE at the bottom of the screen.
  7. Once you are finished making the changes, you can click the picture of the person at the top far right hand side and sign out.